Dedicated Medical Virtual Assistants for Growing Healthcare Practices
We help healthcare practices reduce administrative workload with trained, HIPAA-aware virtual assistants dedicated to your workflow.
HIPAA-trained, reliable, and dedicated virtual assistants starting at $9 per hour.
Clinics are drowning in admin work.
Healthcare providers are losing valuable time to repetitive administrative work — leading to burnout, inefficiency, and delayed patient support.
- ×Front desks overwhelmed with calls and inbox management
- ×Providers staying late to complete charting and documentation
- ×Hiring locally is expensive and time-consuming
- ×Insurance verification and billing workflows fall behind
A dedicated remote assistant who knows healthcare.
We recruit, train, and place full-time virtual assistants who already understand clinical workflows and EHR systems. They join your team — not a faceless pool — and stay with your practice long-term.
- Trained in HIPAA-aware handling of PHI
- Familiar with major EHRs (Epic, Athena, Dentrix, AVImark, more)
- Dedicated full-time or part-time to your practice
- Backed by ongoing supervision and replacement guarantee
Healthcare-trained assistants, for every part of the practice.
Pick a single role or build a full back-office team. Each placement is matched to your specialty and tools.
Medical VA
Charting, scheduling, refills, follow-ups.
Dental VA
Recall, insurance, treatment plan follow-up.
Veterinary VA
Appointments, reminders, client comms.
Medical Scribe
Real-time documentation in your EHR.
Billing Support
Claims, denials, eligibility checks.
Admin Assistant
Inbox, calls, intake, and operations.
Built for the practices we know best.
A streamlined process designed for quality, fit, and long-term support.
- Step 1
Consult
Map your workflow, tools, and gaps.
- Step 2
Scope
Define the role, hours, and KPIs.
- Step 3
Match
We shortlist trained candidates.
- Step 4
Onboard
VA readiness and compliance alignment before deployment.
- Step 5
Support
High-touch partnership support, including standard and emergency VA replacement assistance.
Built for outcomes, not transactions.
Lower cost
Up to 60% savings vs. local hires.
Reclaim time
Free up clinicians from admin work.
Dedicated
Same person, every shift.
Secure
HIPAA-aware processes by default.
Built for healthcare practices.
Faster Front Desk Support
Reduce missed calls, scheduling delays, and inbox backlog with dedicated remote administrative support.
More Time for Patient Care
Free up providers from repetitive administrative work so they can focus on patients and clinical operations.
Healthcare-Trained Virtual Assistants
Work with assistants trained in HIPAA awareness, medical workflows, scheduling, and patient coordination.
Dedicated Medical Virtual Assistants at a Simple Monthly Rate
Flexible monthly staffing for healthcare practices — with no long-term contracts, hidden fees, or complicated hiring processes. Choose part-time or full-time virtual support and scale your team as your practice grows.
- Flexible full-time or part-time staffing
- HIPAA-aware healthcare virtual assistants
- Streamlined onboarding process
- Reliable long-term support options
Giving back and sharing the win.
Referral Campaign
Refer a client to Vital Assist and earn $300 USD once they're onboarded and complete their first paid month.
Care for the Community
For every client we onboard, we donate $100 to sponsor education for a child or school in the Philippines.
Tell Us About Your Practice Needs
Schedule a quick consultation to discuss your workflow, staffing needs, and how a healthcare virtual assistant can support your practice — with no obligation.